Transcribe Microsoft Teams Meetings in Real Time
Kalima captures the sound playing on your computer and turns Teams calls into a live, speaker-separated transcript. No bot joins the call and nothing changes in your tenant.
Live translation and an AI summary with action items run on the same audio, so your follow-up notes are ready the moment the call ends.
Transcribe Teams without IT approval or a bot
Built-in Teams transcription depends on your tenant settings and license tier. Most third-party tools go further: they ask an admin to approve an app or join the call as a visible participant. Kalima does neither. It captures the sound playing on your computer, so it works within your organization's Teams policy.
Capture happens locally through the Kalima desktop app, so internal standups, external client reviews, and large all-hands calls all work the same way. You can start or stop at any point in the meeting.
Let's lock the launch date before we wrap.
Works for me, I'll prep the release notes.
Can we get this transcript in Spanish too?
¿Podemos tener esta transcripción también en español?
Why transcribing Teams calls is harder than it looks
Teams has a built-in transcription feature, but in practice most people hit the same walls before the transcript is actually useful.
IT policy blocks native transcription
Built-in Teams transcription depends on your tenant settings and licensing tier. If an admin has not enabled it, or if you are a guest on someone else's tenant, you may have no built-in transcript at all.
The transcript lands after the call
Even when native transcription is available, it only appears once the meeting ends. There is no live record to read or refer back to while the conversation is still happening.
Guests are left out of the host's transcript
When you join as an external guest, you are often excluded from the host organization's transcription, even though you may be the person who most needs a record of the call.
Mixed-language calls become a single-language record
When a mostly English call has people switching to German, Spanish, or another language, a single-language transcript tends to drop or garble the parts it cannot follow.
How to transcribe a Teams meeting with Kalima
The process is the same whether you host the meeting or join as a guest. Let Kalima capture the sound playing on your computer, then follow the transcript as it appears.
Start capture before the call
Open the Kalima desktop app and start a live session. Kalima captures your system audio, so it hears everyone on the Teams call through your speakers or headset, not just your own microphone.
Join your Teams meeting as usual
Join the call from the Teams desktop client or the web. Kalima runs alongside it and transcribes the audio in real time, so nothing about the meeting itself has to change.
Watch the transcript build live
Speech appears with speaker labels as people talk. Turn on live translation and a call that mixes languages stays readable.
Get notes the moment you stop
When the meeting wraps, an AI summary with decisions and action items is ready. You can export the full transcript as SRT, VTT, PDF, JSON, or plain text.
What you get from bot-free Teams transcription
Capturing audio locally, instead of routing through a Teams integration, changes what you can transcribe and who controls the record.
Works on any tenant, including ones you are a guest on
Kalima captures your system audio instead of connecting to Teams, so it needs no admin approval and no special permissions in the host organization's tenant.
A live, speaker-labeled record during the call
Read who said what as the meeting happens. On long calls, that lets you refer back to a point made earlier instead of waiting for a post-call transcript.
No extra participant in the meeting
Nothing joins the call, so client reviews and vendor calls look exactly as they would without transcription. There is no announcement that a bot is recording.
Translation and summaries on the same stream
Live translation and the AI summary run on the audio Kalima already captured. There is no second tool to configure and no separate service to pay for.
Feature fit for Microsoft Teams meetings
The jobs Teams users usually need a transcript for, and how Kalima covers each one.
Microsoft Teams transcription questions
Common questions about transcribing Teams meetings with Kalima.
Transcribe your next Teams meeting
Start for free and get a live, speaker-labeled transcript of your next Teams call, with no bot and no changes to your tenant settings.